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Privacy Policy for Ellensburg Notary

Effective Date: August 1, 2025
Company Name: Ellensburg Notary
Website: https://www.ellensburgnotary.com
Contact Email: admin@ellensburgnotary.com
Jurisdiction: Washington State, United States

1. Introduction

Ellensburg Notary (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide through our website, EllensburgNotary.com (the “Site”). This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit or interact with our Site.

2. Information We Collect

We may collect the following categories of personal information:

a. Information You Provide Directly

• Name, email address, phone number
• Address and location details (for appointment scheduling or mobile notary services)
• Documents uploaded or submitted for notarization
• Payment information (if applicable)
• Any messages sent via contact forms or chat features

b. Information Collected Automatically

• IP address and browser type
• Device identifiers
• Pages visited, time spent on site, and other usage data
• Cookies and tracking technologies (see Section 7)

3. How We Use Your Information

We use your personal information to:

• Schedule and confirm notary appointments
• Provide remote or in-person notarization services
• Communicate with you regarding your requests or transactions
• Verify your identity (as required by law)
• Maintain business records and comply with legal obligations
• Improve our website’s performance, functionality, and user experience
• Detect and prevent fraud or other unauthorized activity

4. How We Share Your Information

We may share your information in the following cases:

• Service Providers: With contractors or vendors who assist in providing services (e.g., video conferencing, payment processing, cloud storage)
• Legal Requirements: To comply with court orders, subpoenas, legal obligations, or requests from law enforcement
• Business Transfers: In connection with a merger, sale, or transfer of company assets
• With Your Consent: When you authorize us to do so

We do not sell your personal information.

5. Your Rights and Choices

a. Access and Correction

You may request access to the personal data we hold about you and request corrections by emailing admin@ellensburgnotary.com.

b. Opt-Out of Communications

You can opt out of non-essential email communications by using the unsubscribe link or contacting us directly.

c. Do Not Track Signals

Our site does not respond to “Do Not Track” browser signals.

6. Data Retention

We retain your personal information for as long as necessary to provide services, comply with legal retention requirements (e.g., for notarial acts), and resolve disputes.

7. Cookies and Tracking Technologies

We may use cookies, web beacons, and similar technologies to enhance user experience, analyze usage, and support site functionality. You can control cookie settings in your browser.

8. Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal data. However, no online transmission or storage system is 100% secure. You use the Site at your own risk.

9. Children’s Privacy

Our services are not directed at children under 13. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such data, please contact us.

10. Remote Online Notarization (RON) Privacy Considerations

If you use our RON services, we may collect and store:

• Video recordings of notarial sessions
• Credential analysis and identity verification data
• Electronic signatures and notarized documents

This data is stored securely and retained in accordance with Washington State law and other applicable legal standards, including WAC 308-30.

11. Third-Party Services

Our website may link to or integrate third-party platforms (e.g., payment processors, scheduling tools, video conferencing). This Privacy Policy does not govern the data practices of those third parties. Please review their privacy policies separately.

12. Washington State Privacy Rights

Under Washington law, you may have additional rights if your personal data is collected in connection with certain health-related services or biometric data. We comply with the Washington My Health My Data Act if applicable and will not collect or use such sensitive data without consent.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top indicates when it was last revised. Continued use of the Site constitutes your acceptance of any changes.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, contact us at:

Ellensburg Notary
Email: admin@ellensburgnotary.com
Website: https://www.ellensburgnotary.com